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Softlog Systems is Australia’s most experienced software developer of expense management solutions for the professional market. When the company was established in 1986 considerable resources were dedicated to research and development. That commitment to R&D continues every year with millions of dollars expended so far to ensure that Softlog’s extensive suite of fully integrated expense management and cost recovery solutions, remains at the leading edge and delivers the benefits, features, functionality and performance that the global marketplace demands.
Softlog Enterprise is a powerful SQL database solution that provides you with the features that allow you to tailor your system to your exact requirements and the tools that will help your organisation to effectively manage your cost recovery and expense management processes and achieve the best possible results.
SOFTLOG ALLOWS TRACKING AND MONITORING OF:
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 Photocopying & Faxing
Provides total security over access to your equipment while recording every copy and every fax for client billing and internal costing.
Compatible with any make and model of Walk-up Photocopier, Fax Machine and Multi-Function Device (MFD) and packed with features that allow your staff to easily allocate each job to the appropriate Account, Internal Cost Centre or Job Code.
Operates on any PC workstation running Windows 2000, XP or higher and fully Touch Screen compatible.
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Printing
Tracks, monitors and prices printing generated from standard Windows applications for printing to any local or networked printer and copier/printer/MFD device.
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Emails
Enables your company to control and manage access to your email services, softlog email will allow your organisation to charge for specific types of emails while providing your staff with desktop features that make it fast and easy to allocate a job against an appropriate Account, Internal Cost Centre or Job Code.
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Telephone calls
Softlog supports multiple carrier tables, calculates the cost of each call based upon the relevant carrier and applies a markup to billable calls for on-charging your clients. Softlog also supports multiple sites, accurately calculating the cost and charge based upon the base location of each Pabx.
Comprehensive call details including country, destination, dialed number, call type, duration, route, trunk, Pabx Site Number, user, extension, etc. allow Softlog to provide powerful statistics to help your organisation effectively manage its telecommunications costs.
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Scanning
Enables your company to control and manage access to your scanning equipment, and allowing your staff to release their scanned jobs from their own desktop, easily allocating them to the appropriate Account Code, Job, Activity or Cost Centre.
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Sundries
Sundries allows you to record a virtually unlimited range of sundry costs for billing your clients such as postage and binding.
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SOFTLOG FEATURES AND BENEFITS
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CENTRALISED MANAGEMENT
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The flexible MDI style interface allows you to open multiple views of your disbursement data simultaneously. Apply powerful drill-down queries that be applied to your current period data or can span any historical period. Zoom in on a transaction to display comprehensive information about that job. Softlog Enterprise is packed with features that help you to effectively manage your costs and achieve maximum recovery levels from your clients.
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BROWSE CURRENT AND HISTORICAL DATA
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Open any number of on-screen browser windows to view, compare & scroll through current or historical data. You can “zoom in” on any jobs to view even more comprehensive job detail. Your monthly data is automatically copied into historical archives and you can use the powerful built-in query tools to perform queries that retrieve data that spans any number of monthly periods and load it into a browser window.
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BUILD YOUR OWN CUSTOM REPORTS & DESIGN QUERIES
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In addition to the wide range of standard reports, Softlog also provides you with a powerful yet easy to use Custom Report Designer. You can select from virtually any combination of fields to design any number of additional reports customised to your specific needs.
The softlog manager querying features are so powerful yet so easy to use, allowing you to drill down into your data and retrieve jobs that meet very specific query criteria. Query results can be loaded into a browser window and you can use the On-demand reporting feature to preview or print instant reports based upon the results your query results.
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INTERNAL COST CONTROL
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All of your costs including photocopying, faxing, printing, telephone calls, emails, web browsing, couriers, binding, etc., can be broken down by department allowing accurate departmental costing for budgetary and statistical purposes.
For each different cost type you can define any pricing paradigm. Pricing can be as simple or as complex as your requirements demand including Fixed, Variable and Differential Staircase price scales.
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EXCEPTIONS
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An exception is a job that does not contain a valid Charge Code. Exceptions are most often outgoing telephone calls output by your Pabx – this is because entry of an account code via the telephone handset is often impractical.
Exceptions can also be a result of allocating a job to “New Matters” when the appropriate charge code has not yet been set up in your accounting system.
Softlog exceptions provide your staff with safe, efficient desktop access to their own exceptions, allowing them to allocate each exception to the correct Account, Internal Cost Centre or Job Code.
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WEB
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Softlog allows you to record every internet session against the appropriate client. This can then be converted from a cost into a valuable source of disbursement revenue.
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OTHER FEATURES
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Softlog also allows:
- Automated data input
- Automatic Reporting
- Network Data Protection
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